Courses

AutumnAcademy

Contracting, First Level Control and Audit of ESI Funds.
Practicalities

Lisbon
1900 EUR (Excl. VAT)
  • Description

    Contracting, First level control and second level control play a crucial role in the financial management and control system of ESI Funds. Managing Authorities and Intermediate Bodies have to assure administrative and on‐the‐spot verifications in order to ensure efficient and reliable first level control procedure. Audit Authorities have to be very well aware of the audit requirements in order to be best prepared for audit visits.

    Who is this workshop for?

    • Representatives from public authorities in charge of financial management, control and audit, especially from Managing Authorities, Certifying Authorities, Audit Authorities, Intermediate Bodies
    • ESI Funds experts from regional and local authorities and experts involved in ETC Programme
    • Beneficiaries of EU funded projects, i.e. private and public companies, associations, research institutes
    • Public and private banks
    • International, national and local associations and networks
    • Consultants   

     

    After the completion of the first day of the Autumn Academy we are inviting the participants to a walking tour of Lisbon From the heart of the city to the south bay, ending in the restaurant with a common get together dinner. Our Guide will be an urban expert Jerome Crozy.

     

  • Programme

    Wednesday 30 September 2020

    • 09.00

      Registration and welcome coffee

      Welcome note by ESI Funds Academy, Introduction Round

    • 09.30

      Contracting of the projects today and after 2020

      • Legal Framework
      • Duties of Institutions and actors crucial for contracting
      • Lessons learned in MFF 2014-2020
      • Case Studies

       

      Ioana Mindru, counsellor, Directorate MA for ETC Programmes, Ministry of Public Works, Development and Administration (tbc.)

    • 11.00

      Coffee break

      Coffee break and networking

    • 11.30

      Administrative and on-the-spot verifications

      Strategy and planning: Administrative versus on-the-spot verification

      • Cooperation between Managing Authorities and Intermediate Bodies
      • Division of duties
      • Record-keeping and reporting requirements
      • How to put together a verification methodology for on-the-spot checks
      • How to deal with personnel and overhead costs?
      • The importance of documentation in the verification process
      • Risk analysis and sampling

       

      Alina Ploae, counsellor, Directorate MA for ETC Programmes, Ministry of Public Works, Development and Administration (tbc.)

    • 13.00

      Lunch

    • 14.00

      Case Studies on First Level Control: carrying out Verification in Practice

      • Verification of Eligibility of Expenditure
      • Verification of State aid and public procurement
      • Verification of Simplified Cost Options

       

      Ioana Mindru and Alina Ploae , counselors, Directorate MA for ETC Programmes, Ministry of Public Works, Development and Administration (tbc.)

    • 16.00

      End of the official Programme of Day one

      Networking coffee

    • 17.30

      A common get together dinner

      After the completion of the first day of the Autumn Academy we are inviting the participants to a Walking Tour and a get together dinner in a Restaurant Portugalia

      Starting point: Praça do Comércio

      Restaurant Portugalia

    Thursday 1 October 2020

    • 09.00

      Audit in practice: Presentation of Case Studies

       

       

      Ivan Ramljak expert on Audit and Cotrol of ESI Funds (tbc.)

    • 10.30

      Coffee break

      Coffee and Networking

    • 11.00

      ESI Funds Audit for auditees

      Be ready and happy to welcome audits by the Audit Authority

       

      Ivan Ramljak expert on Audit and Cotrol of ESI Funds (tbc.)

    • 12.30

      Lunch

    • 13.30

      Irregularities

      • what to spot when to spot
      • definitions
      • errors turning into irregularities
      • types of irregularities (ineligible expenditure, durability, delocation, underachievement, state aid, public procurement, audit trail etc.)
      • violation of norms with indirect relevance to the budget
      • financial correction

       

      Zsuzsanna Kondor; Expert on Public Policy and Cohesion Policy (tbc.)

    • 15.00

      Preparation to external audits

      • external to the beneficiary
      • external to the Managing Authority
      • regulatory provisions
      • preparation for the audit
      • coordination and communication during the audit
      • follow-up and lessons learnt

       

      Zsuzsanna Kondor; Expert on Public Policy and Cohesion Policy (tbc.)

    • 16.30

      End of the 2 Day of the Winter Academy

      Networking Coffee

    Friday 2 October 2020

    • 09.00

      The Anti-Fraud and Corruption Game version 2020. Expert toolbox

      Welcome of the participants to a one-day special and refreshing challenge in our joint fight against fraud and corruption in ESI Funds

       

      the 2018 version of the 1-day Training has been awarded by the European Commission as Good Practice in EU in Fraud
      Prevention and Detection in ESI Funds

      The 2020 version is the follow up of the 2018 version of The Anti-Fraud and Corruption Game ESI
      Funds, which includes new case studies, best practicies and tools.

      A Game with the motto: The winner takes it all!
      Will it be you….. the manager, the verifier, or the auditor, or will it be ………….the fraudster??
      A game with a high content of fun factor in order to stimulate and to motivate participants in the fight against fraud.
      A game which related to the aforementioned objectives also has an additional motto: “a day without laughter is a day wasted”.
      So for sure: you’ll leave this event, with lots of new valuable luggage in combating Fraud in ESI Funds
      under your arm, lots of new colleagues and a warm smile on your face!
      So let us play that Game!!

       

      Jo Kremers , developer and owner of The Anti-Fraud and Corruption Game ESI Funds (tbc.)

    • 09.30

      The Anti-Fraud and Corruption Game version 2020. Expert toolbox

      The toolbox_part 1:

      • Fraud risk management as part of risk management; practical tools and guidelines

      • Set up and improve your anti-fraud cycle

      • (New) risks, (new) kind of damages because of these
      • The most important (new) instruments, methods, standards

      • (New) techniques and sources, IT tools data analysis, Artificial Intelligence

      • What are red flags and signals of (new kinds of) fraud? How to recognize them?

       

      Jo Kremers , developer and owner of The Anti-Fraud and Corruption Game ESI Funds (tbc.)

    • 10.30

      Coffee break

      Coffee and networking

    • 11.00

      The Anti-Fraud and Corruption Game version 2020. Expert toolbox

      The toolbox_part 2:

      • Which methods and procedures can be implemented for detection and correction?
      • the weakest link in the chain
      • Fraud hotlines and helpdesks: critical success factors, financing of hotlines, successful cases
      • Honesty and integrity
      • Regulations, practical guidelines, best practices

      Jo Kremers , developer and owner of The Anti-Fraud and Corruption Game ESI Funds (tbc.)

    • 12.30

      Lunch

    • 13.30

      The Anti-Fraud and Corruption Game version 2020. Expert toolbox

      The toolbox_part 3:

      • Danger of new fraud patterns
      • IT trends and their new fraud risks
      • New fraud red flags and indicators
      • Fraud trend watching
      • Communicating fraud and corruption findings to authorities and between them
      • Key elements given by the international standards on auditing
      • Realistic, life like cases of fraud and corruption
      • Anti-Fraud policies and strategies and other kind of preventative measures
      • Closing stories and some hints

    • 16.00

      End of the Game and of the Autumn Academy with a cup of Coffee

      • Handing out of the certificates

      Good Bye Coffee and networking

  • Experts

  • Venue

    Hotel Açores Lisboa

    Av. Columbano Bordalo Pinheiro 3, 1070-060 Lisboa, Portugal
    https://www.bensaude.pt/hotelacoreslisboa/en/
    Next to the training materials the trainign fee is covering:
    a) the Catering during the training (3 Coffee Breaks and a Lunch every day);
    b) a Walking Tour in Lisbon in the evening of the First Day of the Training;
    c) a get-together dinner in the evening of the First Day of the Training.

     

     

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