Courses
Spring Academy
Contracting, FLC and Simplification of the European non-reimbursable Funds
openregistration
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Description
- How to increase absorption rate at the Programme level due to simplification and improved prevention?
- How to construct a verification methodology for on-the-spot checks?
- How to draft better contracts?
Join us for the Spring Academy and become an expert on the New Programming Period.
In this workshop, we will not only examine the requirements for reporting and financial control for 2021-2027 but also point out the major changes and challenges for Audit Authorities in the New Programming Period. We will compare the Financial Management and Audit rules in 2021-2027 and 2014-2020 Programming Periods. Our special focus will be on financial planning, increasing the use of Simplified Costs Options, anti-fraud measures and protecting the audit trail. We will also benefit from lessons learned from the 2014-2020 Cohesion Policy Programming Period in regards to financial management and audit for the new Structural Funds programmes, SEE grants, and the new national RRF plans.What you will learn?
- Overview of EU Funds 2021-2027 – What is New?
- Simplified Cost Options section of the new OP; Are You ready for simplification?Implementing New Programmes;
- Requirements for reporting and financial control for 2021-2027: special link between finance and performance;
- Contracting of the projects today and after 2020;
- Management verifications in practice: Administrative and on-the-spot verifications;
- Challenges of the control practitioners; System Set-up and Audit Findings in State Aid and Public Procurement;
- the Changes and Challenges for Audit Authorities in the Programming Period 2021 – 2027;
- Management of and Most Common Irregularities in ESI Funds
How we work
We aim to make the course as interactive as possible. Participants will have opportunity to exchange views on the course topics. Workshops and exercises and games will be used to help participants get to grips with practical tools and methodologies.WHO IS THIS WORKSHOP FOR?
- Experts from Managing Authorities, Audit Authorities, Intermediate Bodies, Regional and local authorities, Court of Auditors, including professionals from different management and control structures, willing to participate in a team-building event;
- External evaluators;
- Beneficiaries of EU funded projects.
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Programme
Wednesday 3 April 2024
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09.00
Welcome Coffee
Welcome note by ESI Funds Academy, Introduction Round
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09.15
Overview of EU Funds 2021-2027 – What is New?
- EU Cohesion Policy 2021-2027 – summary of changes;
- Which challenges does the new Programming Period bring?
- Eight shared management funds;
- Novelties in roles and responsibilities of the bodies involved;
Alina Ploae, PhD, counsellor in a Managing Authority for a Cross Border Cooperation Programme and University Lecturer
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10.30
Coffee Break
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11.00
Are You ready for simplification?
- Simplification process for 2021-2027;
- Pros and cons of the simplification;
- SCOs in practice
- Simplification related to technical assistance funds
Alina Ploae, PhD, counsellor in a Managing Authority for a Cross Border Cooperation Programme and University Lecturer
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12.30
Lunch
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14.00
The role of the technical assistance in Implementing New Programmes
- Technical Assistance at the initiative of the Member States;
- Main actors involved in management and control of technical assistance; Who can participate?
- Possibilities of absorption in Technical Assistance
- Which indicators exist? Role and implications at Programme level
+ Roundtable discussions: How to increase absorption rate at Programme level using Technical Assistance funds?
Alina Ploae, PhD, counsellor in a Managing Authority for a Cross Border Cooperation Programme and University Lecturer
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16.00
End of the Official Program Day 1
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18.00
Walking tour to discover the heart of Lisbon
Walking tour to discover the heart of Lisbon (60-90 minutes) and a get together dinner in a restaurant in Lisbon
Starting point: Hotel lobby
Thursday 4 April 2024
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09.00
Contracting of the projects in 2021-2027
- Legal Framework – new conditions for 2021-2027 programming period;
- Duties of Institutions and actors crucial for contracting;
- Lessons learned in MFF 2014-2020
- Differences in contracting projects and the technical assistance funds
+ Roundtable discussions: Contracting process as a tool to increase absorption rate at Programme level
- What about contracting phased projects
- Closure of 2014-2020 programmes -key points regarding the closure process
- Phased projects? what they are and how are they contracted in the 2021-2027 programming period?
+ Roundtable discussions: lessons learnt from 2007-2013 programming period closure with phased projects and how can we do better when closing 2014-2020 and moving to 2021-2027?
Ioana Mindru, counsellor, in the Managing Authority for INTERREG IPA CBC Romania – Serbia Programme
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10.30
Coffee Break
Networking
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11.00
Practicalities of the contracting process
- Preparation for contracting in the New Programming Period;
- Practicalities of the contracting process: does and don’ts
+ Practical exercise: How to better draft a contract?
Ioana Mindru, counsellor, Managing Authority for INTERREG IPA CBC Romania – Serbia Programme
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12.30
Lunch
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14.00
Management verifications in practice: Administrative and on-the-spot verification
- New system conditions for reporting and financial control for 2021-2027;
- Novelties in roles and responsibilities of the bodies involved;
- How to put together a verification methodology for on-the-spot checks;
- Which challenges does the new programming period bring for the management verifications of the NextGen Programmes;
- What is needed for assessment and control;
Alina Ploae, PhD, counsellor in a Managing Authority for a Cross Border Cooperation Programme and University Lecturer
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15.00
Challenges of the control practitioners – practical exercises, and case studies
- Control of the public procurement procedures;
- Controlling of the results, including sustainability and increasing awareness related to the impact of the results
- Eligibility conditions of the technical assistance funds for salaries, training, renting, external expertise and services, Publicity requirements, Communication activities, procurement of IT equipment and other costs;
Alina Ploae, counsellor, Managing Authority for INTERREG IPA CBC Romania – Serbia Programme
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16.00
End of the official Programme of Day Two
Friday 5 April 2024
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09.00
Management of and Most Common Irregularities in ESI Funds
- Definition of an irregularity and difference between error and irregularity;
- How to avoid errors during the implementations of the projects?
- Overview on most common types of irregularities;
- Which irregularities can be prevented by controllers?
- How to prevent errors and how to treat irregularities
Alina Ploae, PhD, counsellor in a Managing Authority for a Cross Border Cooperation Programme and University Lecturer
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10.30
Coffee Break
Coffee Break and Networking
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11.00
Changes and Challenges for Audit Authorities in the Programming Period 2021 – 2027
- Impact of simplifiction on the future of audits: Are there any changes in the scope of system audits, audits of operations and audits of accounts?
- What does Audit Authority expect from the Managing Authority/Intermediate Body?
- Better focus on state aid compliance
- The future audits related to the technical assistance funds
Alina Ploae, PhD, counsellor in a Managing Authority for a Cross Border Cooperation Programme and University Lecturer
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12.30
Lunch
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14.00
New Challenges brought by the Regulations 2021-2027
- Pros and cons of the control requirements and the impact of the simplification for the procedures and daily activities of the practitioners; how to promote changes in the public systems;
- Special focus on green public procurement procedures;
- Technical assistance and the circular economy including reduction, resource efficiency, reuse, repair and recycling of the resources;
- Avoidance of the double financing and overlapping with the projects funded by the Recovery and Resilience Facility;
- Tools for strengthening fraud prevention using technical assistance funds;
+ Game: Tips and tricks for 100% absorption rate: more control or better prevention…
Alina Ploae, PhD, counsellor in a Managing Authority for a Cross Border Cooperation Programme and University Lecturer
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16.00
End of the official Programme
Handing out of the certificates
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Experts
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Venue
4* Hotel in Lisbon
Hotel Açores Lisboa
Av. Columbano Bordalo Pinheiro 3, 1070-060 Lisboa, Portugal
https://www.bensaude.pt/hotelacoreslisboa/en/
Next to the training materials the trainign fee is covering:
a) the Catering during the training (3 Coffee Breaks and a Lunch every day);
b) the Walking Tour in Lisbon in the evening of the First Day of the Training;c) Networking Dinner in the evening of the First Day of the Training.
