Courses

spring Academy

Preventing Irregularities, and Fraud in ESI Funds
Spring Academy

Lisbon
1900 EUR (excl. VAT)
  • Description

    ESIF authorities still face considerable difficulties and uncertainties when it comes to detecting and handling (suspected) fraud cases. They are confronted with the challenge of distinguishing these cases from irregularities. Responsible authorities need to monitor and audit fraud activities carefully. But are these measures really effective? And how do you benchmark the effectiveness?

    Who is this seminar for?

    Representatives from public authorities in charge of financial management, control and audit, especially from:
    Managing Authorities
    Certifying Authorities
    Audit Authorities
    Intermediate Bodies
    ESI Funds experts from regional and local authorities and experts involved in ETC Programme
    Beneficiaries of EU funded projects, i.e.: Private and public companies, associations, research institutes
    Public and private banks
    International, national and local associations and networks
    Consultants


    What will you learn at this Practical Seminar?

    Most Common Irregularities in ESI Funds
    Management Verifications
    Effective Management of Verifications in ESI Funds
    Irregularities from the Perspective of the Audit Authority

    Anti-Fraud Game of Jo Kremers
    The interactive game was introduced during the Workshop on Good Practices in preventing Fraud and Corruption in ESI Funds, organized by the European Commission on 13th of September 2018 in Brussels

     

    After the completion of the first day of the Spring Academy we are inviting the participants to a walking tour of Lisbon From the heart of the city to the south bay, ending in the restaurant Ponto Finale with a common get together dinner

  • Programme

    Wednesday 22 May 2019

    • 09.00

      Registration and welcome coffee

    • 09.20

      Welcome note by ESI Funds Academy and the Chair

      Introduction Round

       

      Mr Tomasz Piatkowski perfoms the function of the Head of the Unit in the Audit Authority in Poland

    • 09.40

      Irregularities in ESI Funds: first round

      – Definition of an irregularity
      – Difference between error, irregularity and fraud
      – Overview on most common types of irregularities

       

      Mr Tomasz Piatkowski perfoms the function of the Head of the Unit in the Audit Authority in Poland

    • 10.20

      coffee break

    • 10.45

      Irregularities in public procurement

      – State aid as new source of irregularities?
      – Simplified cost options and irregularities
      – Role of programme bodies with regard to irregularities
      – How to avoid irregularities?

       

      Mr Tomasz Piatkowski perfoms the function of the Head of the Unit in the Audit Authority in Poland

    • 11.30

      Management of Verifications

      Mr Łukasz Żewakowski

      certified programme and project manager with more than
      12 years of experience in management of large scale international projects and development of management & control systems for various financial instruments in the area of security and home affairs.

    • 12.30

      Lunch

    • 13.30

      Treatment of Irregularities, Reporting, and Financial Corrections: Requirements of the Current Programming Period and the lessons learned for programming after 2020

      – Criteria indicative of fault or negligence by MS
      – When do irregularities lead to recoveries, withdrawals, and financial corrections?
      – Purpose and types of financial corrections
      – Pre‐ and post‐payments
      – What accounting records have to be kept?
      – New rules on treatment and reporting of irrecoverable amounts
      – Recoveries and withdrawal workflow

       

      Mr Łukasz Żewakowski
      certified programme and project manager with more than
      12 years of experience in management of large scale international projects and development of management & control systems for various financial instruments in the area of security and home affairs.

    • 14.30

      Coffee break

    • 15.00

      Irregularities from the Perspective of the Audit Authority

      – Audit findings in system audit
      – Audit findings in audit on operations, projects and payment claims
      – Audit findings in audit of accounts
      – Audit findings in audit of the Management Declaration

       

      Mr Tomasz Piatkowski perfoms the function of the Head of the Unit in the Audit Authority in Poland

    • 16.00

      End of the official Programme of Day one

    • 18.30

      A common get together dinner

      After the completion of the first day of the Spring Academy we are inviting the participants to a walking tour of Lisbon From the heart of the city to the south bay, ending in the restaurant Ponto Finale with a common get together dinner

       

      Starting point: Praça do Comércio

       

      Restaurant Ponto Final

       

      Our Guide will be an urban expert Jerome Crozy

    Thursday 23 May 2019

    • 09.00

      Guidance on Management Verifications: administrative and on-the-spot verifications

      • Cooperation between Managing Authorities and Intermediate Bodies
      • Separation of duties
      • Record-keeping and reporting requirements
      • How to deal with personnel and other costs?
      • The importance of documentation in the verification process
      • Verification methodology, sampling and on-the-spot verifications

      Alina Ploae, counsellor, Directorate MA for ETC Programmes, Ministry Regional Development and Public Administration, Bucharest

    • 10.30

      Coffee break

    • 11.00

      Practical Group Exercises on verifications in practice

      • Verifications regarding the Eligibility of Expenditure
      • Verifications of the public procurement procedures

      Alina Ploae, counsellor, Directorate MA for ETC Programmes, Ministry Regional Development and Public Administration, Bucharest

    • 12.00

      Lunch

    • 13.00

      Practical Group Exercises on verifications in practice

      • Verifications related to State aid incidence

      Alina Ploae, counsellor, Directorate MA for ETC Programmes, Ministry Regional Development and Public Administration, Bucharest

    • 13.30

      Common Procurement Errors in ESI Funded Projects

      – The EU Public Procurement Regime
      – Requirements for ESIF Programmes

      Regulatory requirements and the application of public procurement to ESIF Programmes
      – Types of breaches and irregularities

      Key areas of risk: In which areas irregularities occur and why?
      – Errors, irregularities and fraud
      – In which areas irregularities occur and why?

      Mircea Cârlan Ministry of Regional Development, Public Administration and European Funds-Romania

    • 14.30

      Coffee break

    • 15.00

      Case study

      Typical Irregularities and Fraud in Procurement Cycle
      – Pre-tendering phase
      – Tendering phase
      – Post-award/contracting phase

      Mircea Cârlan Ministry of Regional Development, Public Administration and European Funds-Romania

    • 16.00

      End of Day 2

    Friday 24 May 2019

    • 09.00

      Anti-Fraud Game of Jo Kremers

      (Serious Game)
      Preventing, Detecting and Combating Fraud and Corruption in ESI Funds –
      Interactive serious game with practical cases, exercises and group work
      (including coffee break and lunch)

      Jo Kremers, Senior Audit Manager, Ministry of Finance, The Hague

    • 14.00

      Group Work Exercise

      How to Design a Fraud Prevention Strategy for your Institution? – Checklist and Guidance

      Based on the information coming out of the serious game, participants would have the opportunity to set up tailor made documents for their own institutions, such as an anti fraud policy, independency statements and a code of conduct; and by these fill in parts of the anti fraud cycle.

      Jo Kremers, Senior Audit Manager, Ministry of Finance, The Hague

    • 15.00

      End of the Academy, Handing out the certificates

  • Experts

  • Venue

    4 * Hotel in Lisbon

    Hotel Açores Lisboa

    Av. Columbano Bordalo Pinheiro 3, 1070-060 Lisboa, Portugal

    https://www.bensaude.pt/hotelacoreslisboa/en/

    +351 21 722 2920

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