Courses

AutumnAcademy

Preventing Financial Corrections.
European Audit of Public Procurement: Case Studies

Lisbon
1900 EUR (excl. VAT)
  • Description

    An interactive and advanced Training in European court practices in the field of public procurement and financial corrections and practical case studies from member states will be presented for the first time in Europe.

    This NEW training will present the practices of the European court and judicial practices in member states in the field of public procurement and financial corrections. Practical case studies will be discussed and analyzed by the participants.

    Audit methodology and examples with real findings from audit missions and management verifications will be presented by lead experts in the field of public procurement from different member states.

    The participants will learn about the practices of the European commission auditors in control of public procurement procedures and common error found during audit missions in the member states.

    Analysis of the financial impact of the infringements in the public procurement procedures, detection of fraud indicators in the public procurement procedures and application of financial corrections will be presented during the workshop.

    The participants will learn also how to detect restrictive requirements and unclear evaluation methodology in the contract notice and tender documentation, how to identify illegally rejected tenderers, conflict of interests and other infringements of the evaluation committee.

    Special attention will be paid on the violations during the implementation of the contracts with a lot of practical examples from different member states.

     

    The participants will learn also how to apply a risk based approach in the control of public procurement procedures

     

    The participants will get knowledge on the reasons for dropping of financial corrections after judicial proceedings in different member states.

    This training has very high added value for experts in the field of management verifications, control and audit of ESI Funds and combating Fraud and Corruption in the field of public procurement procedures.

    Join our three days seminar to learn more about European court practices in the field of public procurement and financial corrections, practices of the European Commission auditors and experience and case studies of Member states in the control of public procurement procedures and application of financial corrections.

  • Programme

    Wednesday 23 November 2022

    • 09.00

      Welcome note by ESI FA

      Introduction Round of the participants

    • 09.15

      EU funded procurement and “conventional” procurement: similarities and differences

      Issues to be taken into account when managing EU co-funded procurement

      • Principle of legality
      • Triangle of legality vs flexibility vs social policies
      • Role of institutions
      • EC Financial correction guidelines
      • Conflicts of interest and their management

      Eriks Mezalis; Expert on Public Procurement

    • 10.30

      Coffee Break

    • 11.00

      Preparing for EU funded procurement: engaging with the market and drafting tender documents

      • Market research and market sounding meetings
      • “Commercial conflicts of interest”
      • Choosing the most appropriate procurement route
      • Designing the tender documents
      • Avoiding an artificial splitting of the procurement subject

       

      Eriks Mezalis; Expert on Public Procurement

    • 12.30

      Lunch

    • 13.30

      Preparing the qualification requirements and technical specifications in EU funded procurement

      • Drafting of sound and proportionate qualification requirements
      • Reliance to the resources of third parties (sub-contractors and consortia)
      • Drafting technical specifications
      • Examination of bids against the requirements
      • Examples and case studies

       

      Eriks Mezalis; Expert on Public Procurement

    • 14.45

      Practical exercise: Applying the correction guidelines and using arguments for decreasing the financial correction risks

      Eriks Mezalis; Expert on Public Procurement

    • 16.30

      End of Day 1

    • 18.00

      Walking Tour and a get-together dinner

    Thursday 24 November 2022

    • 09.00

      Managing tender award criteria

      • Choosing the most appropriate tender award criterion
      • “Magical formula” – description of criteria + relative weightings + formula
      • A guide through ”grey zones” – social criteria and references to particular stages in product life-cycle
      • Examples and case studies amendments.

      Eriks Mezalis; Expert on Public Procurement

    • 10.30

      Coffee Break

    • 11.00

      Managing procurement contracts and avoiding financial corrections

      • Choosing the correct contract template
      • Keeping the audit trail for contract execution
      • Managing the contractual amendments and avoiding financial corrections
      • Examples and case studies

      Eriks Mezalis; Expert on Public Procurement

    • 12.30

      Lunch

    • 13.30

      Frequently made mistakes in public procurement and solutions for avoiding them – Latvian ex-perience

      • Managing conflicts of interest
      • Assessing the proportionality and non-discrimination of the requirements stated in tender documents
      • Assessing the compliance of the tender examination and evaluation process
      • Requesting additional information vs allowing substantial changes in tender doc-uments
      • Assessing the contractual amendments

      Eriks Mezalis; Expert on Public Procurement

    • 14.30

      Coffee Break

    • 15.00

      Problem-solving Session

      • Exercise: Case studies
      • Questions and Discussion

       

      Eriks Mezalis; Expert on Public Procurement

    • 16.00

      End of the Day two

    Friday 25 November 2022

    • 09.00

      European Court practices in the field of public procurement and financial corrections. Part 1

      • Cases related to restricting requirements;
      • Cases related to evaluation methodology;
      • Cases related to rejection of bidders;
      • Cases related to financial corrections imposed to beneficiaries by Managing Authorities;
      • Cases related to financial corrections imposed to Managing; Authorities by the European Commission;
      • Cases related to financial corrections imposed due to infringements in the 5 years sustainability period after the finalization of the project.

       

      Radoslav Nedyalkov, CGAP, audit expert

    • 10.30

      Coffee Break

    • 11.00

      European Court practices in the field of public procurement and financial corrections. Part 2

      Judicial practices and audit findings – Bulgarian experience

      • Cases related to restricting requirements;
      • Cases related to evaluation methodology;
      • Cases related to rejection of bidders;
      • Cases related to financial corrections imposed to beneficiaries by Managing Authorities;
      • Cases related to financial corrections imposed to Managing Authorities by the European Commission;
      • Cases related to financial corrections imposed due to infringements in the 5 years sustainability period after the finalization of the project;
      • Judicial practices in Bulgaria in relation with financial corrections;
        Common errors and audit findings.

       

      Radoslav Nedyalkov, CGAP, audit expert

    • 12.30

      Lunch

    • 13.30

      Problem-solving Session

      • Exercise: Case studies
      • Questions and Discussion

      Radoslav Nedyalkov, CGAP, audit expert

    • 15.00

      Discussion and lessons learned during the Workshop

      Handing out of the certificates

    • 15.30

      End of the Academy

  • Experts

  • Venue

    4* Hotel in Lisbon

    Hotel Açores Lisboa

    Av. Columbano Bordalo Pinheiro 3, 1070-060 Lisboa, Portugal

    https://www.bensaude.pt/hotelacoreslisboa/en/

     

    Next to the training materials the training fee is covering:
    a) the Catering during the training (3 Coffee Breaks and a Lunch every day);
    b) a Walking Tour in Vilnus in the evening of the First Day of the Training;
    c) get-together dinner in a Restaurant in Lisbon in the evening of the 1st Day

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