Courses

Spring Academy

Preventing Irregularities and Fraud in ESI Funds.
Hands-on Case Studies and Practicalities

Lisbon
1900 EUR (excl. VAT)
  • Description

    ESIF authorities still face considerable difficulties and uncertainties when it comes to detecting and handling (suspected) fraud cases. They are confronted with the challenge of distinguishing these cases from irregularities. Responsible authorities need to monitor and audit fraud activities carefully. But are these measures really effective? And how do you benchmark the effectiveness?

    Who is this seminar for?

    Representatives from public authorities in charge of financial management, control and audit, especially from:
    Managing Authorities
    Certifying Authorities
    Audit Authorities
    Intermediate Bodies
    ESI Funds experts from regional and local authorities and experts involved in ETC Programme
    Beneficiaries of EU funded projects, i.e.: Private and public companies, associations, research institutes
    Public and private banks
    International, national and local associations and networks
    Consultants


    What will you learn at this Practical Seminar?

    Most Common Irregularities in ESI Funds
    Management Verifications
    Effective Management of Verifications in ESI Funds
    Irregularities from the Perspective of the Audit Authority

     

    After the completion of the first day of the Spring Academy we are inviting the participants to a walking tour to discover Lisbon and the life of its citizens. Our Guide will be an urban expert Jérôme Crozy.

  • Programme

    Wednesday 25 March 2020

    • 08.30

      Welcome Coffee

    • 09.00

      Guidance on Management Verifications: administrative and on-the-spot verifications

      • Cooperation between Managing Authorities and Intermediate Bodies
      • Separation of duties
      • Record-keeping and reporting requirements
      • How to deal with personnel and other costs?
      • The importance of documentation in the verification process
      • Verification methodology, sampling and on-the-spot verifications

       

      Alina Ploae, counsellor, Directorate MA for ETC Programmes, Ministry Regional Development and Public Administration, Bucharest

    • 10.30

      Coffee break

    • 11.00

      Practical Group Exercises on verifications in practice

      • Verifications regarding the Eligibility of Expenditure
      • Verifications of the public procurement procedures

       

       

      Alina Ploae, counsellor, Directorate MA for ETC Programmes, Ministry Regional Development and Public Administration, Bucharest

    • 12.00

      Lunch

    • 13.00

      Practical Group Exercises on verifications in practice

      • Verifications related to State aid incidence

       

       

      Alina Ploae, counsellor, Directorate MA for ETC Programmes, Ministry Regional Development and Public Administration, Bucharest

    • 13.30

      Romania: Technical Assistance as explification

      • Evaluation of the requests for Financing: How to develop user friendly guides for possible beneficiaries and possible errors
      • Contracting Phase and possible errors
      • Implementation of the TA projects: Verification of Request for reimbursement, on-the-spot checks, closure of projects – Errors, irregularities and fraud

       

       

      Adela VASILE, expert on TA, Ministry of European Funds, Bucharest, Romania

    • 15.00

      Coffee Break

    • 15.30

      Practical exercise for the participants to develop in a small groups a budget on a chosen scenario

      Adela VASILE, expert on TA, Ministry of European Funds, Bucharest, Romania

    • 17.00

      End of Day 1

    • 18.00

      Walking Tour and a get-together dinner

      After the completion of the first day of the Winter Academy we are inviting the participants to a get-together dinner

      Starting point: Praça Do Comércio

      Our Guide will be an urban expert Jérôme Crozy

    Thursday 26 March 2020

    • 08.30

      Welcome Coffee

    • 09.00

      Regularity in a broader context

      • national regulations and procedures
      • design of programme content and implementation
      • project selection
      • grant contract management, monitoring and verification
      • programme management: absorption vs. compliance
      • implementing institutional capacity
      • target group capacity
      • implications of grant culture

       

      Zsuzsanna Kondor  Expert on Public Policy and Cohesion Policy

    • 10.30

      Coffee Break

    • 11.00

      Irregularities

      • what to spot when to spot
      • definitions
      • errors turning into irregularities
      • types of irregularities (ineligible expenditure, durability, delocation, underachievement, state aid, public procurement, audit trail etc.)
      • violation of norms with indirect relevance to the budget
      • financial correction

       

      Zsuzsanna Kondor  Expert on Public Policy and Cohesion Policy

    • 12.30

      Lunch

    • 13.30

      Irregularity management in Hungary

      • legal-institutional system
      • definition of irregularity and suspected irregularity
      • alert mechanism
      • investigation procedures
      • sanctions and recovery process
      • appeal system
      • coordination with other agencies

       

      Zsuzsanna Kondor  Expert on Public Policy and Cohesion Policy

    • 15.00

      End of Day 2

      Networking Coffee

    Friday 27 March 2020

    • 08.45

      Welcome Coffee

      Networking Before starting the Training

       

      (the 2018 version has been awarded by the European Commission as Good Practice in EU in Fraud
      Prevention and Detection in ESI Funds)

      The 2020 version of this training is the follow up of the 2018 version of The Anti-Fraud and Corruption Game ESI
      Funds, which was awarded by the EC in September 2018 as a Good Practice in Fraud Prevention
      and Detection in ESI Funds.
      A Game with the motto: The winner takes it all!
      Will it be you….. the manager, the verifier, or the auditor, or will it be ………….the fraudster??
      A game with a high content of fun factor in order to stimulate and to motivate participants in the
      fight against fraud.
      A game which related to the aforementioned objectives also has an additional motto:
      “a day without laughter is a day wasted”.
      So for sure:
      you’ll leave this two days event, with lots of new valuable luggage in combating Fraud in ESI Funds
      under your arm, lots of new colleagues and a warm smile on your face!
      So let us play that Game!!

    • 09.00

      The Anti-Fraud and Corruption Game version 2020

      • Fraud risk management as part of risk management; practical tools and guidelines
      • Set up and improve your anti-fraud cycle
      • (New) risks, (new) kind of damages because of these

       

      Jo Kremers (developer and owner of The Anti-Fraud and Corruption Game ESI Funds)

    • 10.30

      Coffee Break

    • 11.00

      The Anti-Fraud and Corruption Game version 2020

      • The most important (new) instruments, methods, standards,
      • (New) techniques and sources, IT tools data analysis, Artificial Intelligence,
      • What are red flags and signals of (new kinds of) fraud? How to recognize them?
      • Which methods and procedures can be implemented for detection and correction?

       

      Jo Kremers (developer and owner of The Anti-Fraud and Corruption Game ESI Funds)

    • 12.30

      Lunch

    • 13.30

      The Anti-Fraud and Corruption Game version 2020

      • the weakest link in the chain
      • Fraud hotlines and helpdesks: critical success factors, financing of hotlines, successful
      cases
      • Honesty and integrity
      • Regulations, practical guidelines, best practices
      • Danger of new fraud patterns
      • IT trends and their new fraud risks
      • New fraud red flags and indicators
      • Fraud trend watching
      • Communicating fraud and corruption findings to authorities and between them
      • Key elements given by the international standards on auditing
      • Realistic, life like cases of fraud and corruption
      • Anti-Fraud policies and strategies and other kind of preventative measures
      • Closing stories and some hints

       

      Jo Kremers (developer and owner of The Anti-Fraud and Corruption Game ESI Funds)

    • 15.30

      End of the Spring Academy

      Handing out of the certificates and Good bye coffee

  • Experts

  • Venue

    4* Hotel Açores Lisboa

    Av. Columbano Bordalo Pinheiro 3, 1070-060 Lisboa, Portugal

    https://www.bensaude.pt/hotelacoreslisboa/en/

     

    Next to the training materials the trainign fee is covering:
    a) the Catering during the training (3 Coffee Breaks and a Lunch every day);
    b) a Walking Tour in Lisbon in the evening of the First Day of the Training;
    c) a get-together dinner in the evening of the First Day of the Training.

     

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