Courses

Spring Academy

Simplification. Reducing Administrative Burdens in ESI Funds.
Best Practices

Lisbon
1900 EUR (excl. VAT)
  • Description

    Sometimes we make things complicated and we don’t see any other
    way of achieving our objectives. During this workshop, participants
    will acquire tools and explore approaches useful for getting
    rid of things that are not necessary and bring no added value.

     

    The training will cover 4 Blocs of Topics:

    BLOCK 1 – Simplified Costs Options

    BLOCK 2 – Simplification in ESI Funds
    This Block provides Real Life Examples of Simplification in the ESI Funds

    BLOCK 3 – Output and results based approaches as a way to simplification
    This block shows the possibilities of output and results based approaches in contrast to the usual input based financing of operations. Pros and cons are discussed and several ESIF case studies are presented

    BLOCK 4 – Process simplification – The systems thinking approach
    This block investigates the wider picture of simplification on the basis of systemic understanding of funds management. It clarifies how explicit and implicit rules (system conditions) are affecting the performance of the systems like operational programmes and offeres process evaluation tools to change the system and identify parts of the work that could be avoided.

    PROGRAMME
    • Simplification: Major Principles and Regulatory Framework
    • How to Simplify and Reduce Administrative Burden?
    • Evolution of SCOs – overview of Regulatory Framework and
    Major Principles
    • New Regulations for Years 2021-2027 on SCOs
    • SCOs in Projects on Administrative Costs and Salaries
    • Case Studies – Examples of Projects using SCOs from Different
    Countries
    • Six Step Approach on Simplification

     

    After the completion of the first day of the Autumn Academy we are inviting the participants to a walking tour of Lisbon From the heart of the city to the south bay, ending in the restaurant with a common get together dinner. 

  • Programme

    Wednesday 11 November 2020

    • 08.30

      Registration & Welcome Coffee

    • 09.00

      Introduction Round

      ESI Funds Academy

    • BLOCK 1 – Simplified Costs Options

      9:30-12:00

    • 09.30

      Evolution of SCOs

      Where does the concept of simplification come from? How has it changed? Overview of main changes in regulatory framework concering the use of SCOs in ESI Funds.

       

      Urszula Wójcik, Chief Expert responsible for programming and coordinating technical assistance support from ESI Funds, Poland

    • 10.30

      Coffee break

      Coffee and Networking

    • 11.00

      Making the settlement of adminsitrative expenses easier

      Presentation of case studies of different projects using SCOs. Identifying good and bad practices.

       

      Urszula Wójcik, Chief Expert responsible for programming and coordinating technical assistance support from ESI Funds, Poland

    • 12.00

      Lunch

    • 13.00

      BLOCK 2 – Simplification in ESI Funds

      13:00-16:00

      This Block provides Real Life Examples of Simplification in the ESI Funds

       

    • 13.00

      Practical examples of Simplification from ESF Projects from Poland

      Renata Piecyk, Experienced as manager in the ESF Managing Authority in Poland supervising the financial implementation of ESF Operational Programs.

    • 14.45

      Coffee Break

    • 15.00

      Are we aware of administrative burdens in ESI Funds and how to reduce them?

      Interactive Workshop

      Renata Piecyk, Experienced as manager in the ESF Managing Authority in Poland supervising the financial implementation of ESF Operational Programs.

       

      Urszula Wójcik, Chief Expert responsible for programming and coordinating technical assistance support from ESI Funds, Poland

       

       

    • 16.00

      End of the Official Programm Day 1

    • 18.00

      Get together dinner

      After the completion of the first day of the Autumn Academy we are inviting the participants to a walking tour of Lisbon in the heart of the city with a get-together dinner

       

      Starting point: Praça Dom Pedro IV

      Restaurant Portugália Cais do Sodré

      Our guide will be an urban expert Jérôme Crozy

    Thursday 12 November 2020

    • BLOCK 1 – Simplified costs options

    • 09.00

      Do’s and Don’ts of Simplified Cost Options

      Practical overview of the lesson learned on the design and implementation of SCOs, based on  concrete experiences of ESIF Authorities

       

      Luca Santin; Expert on EU Structural Funds

    • 10.30

      Coffee Break

      Coffee and Networking

    • 11.00

      Audit and collaboration between Managing and Audit Authorities

      Key issues and practical proposals to establish collaborative relationships between the two authorities, as a key solution to enhance legal certainty and, ultimately, simplification

       

      Luca Santin; Expert on EU Structural Funds

    • 11.45

      Workshop on SCOs

      Luca Santin; Expert on EU Structural Funds

    • 12.15

      Gold-plating practices

      Examples of gold-plating practices in place in the Member States

       

      Luca Santin; Expert on EU Structural Funds

    • 12.45

      Lunch

    • BLOCK 3 – Output and results based approaches as a way to simplification

      This block shows the possibilities of output and results based approaches in contrast to the usual input based financing of operations. Pros and cons are discussed and several ESIF case studies are presented

    • 13.45

      Output based approaches

      An ESF case study spanning over 8 years of experience of output-based financed child care facilities, showing how to simplify things (and make them complicated again).

       

      Vladimir Kvaca, Expert on policy design and evaluation

    • 14.45

      Result-based approaches

      Presentation and discussion of real cases of result-based approaches adopted within ESI Funds. Identification of potential pros, cons and caveats to be considered.

       

      Luca Santin; Expert on EU Structural Funds

    • 15.30

      Workshop on pros and cons of Output and Result-based approaches

      Luca Santin; Expert on EU Structural Funds

       

      Vladimir Kvaca, Expert on policy design and evaluation

    • 16.00

      End of the Official Programme Day 2

    Friday 13 November 2020

    • 09.00

      BLOCK 4 – Process simplification – The systems thinking approach

      This block investigates the wider picture of simplification on the basis of systemic understanding of funds management. It clarifies how explicit and implicit rules (system conditions) are affecting the performance of the systems like operational programmes and offeres process evaluation tools to change the system and identify parts of the work that could be avoided.

    • 09.00

      Introductiory remarks on programme management

      Vladimir Kvaca, Expert on policy design and evaluation

    • 09.30

      Undrestanding the clients and purpose of the processes and of the system as a whole

      Vladimir Kvaca, Expert on policy design and evaluation

    • 10.00

      Value demand and Failure demand workshop

      What triggers our work and what could be avoided

       

      Vladimir Kvaca, Expert on policy design and evaluation

    • 10.45

      Coffee Break

    • 11.15

      What measures of work are useful and less useful

      Vladimir Kvaca, Expert on policy design and evaluation

    • 11.45

      Value work and waste work workshop

      What parts of our work generate the value for clients? Three levels of waste and how to deal with it.

       

      Vladimir Kvaca, Expert on policy design and evaluation

    • 12.30

      Lunch

    • 13.30

      Scoping simplification

      Presentation of the most work-intensive tasks and activities involved in the design and implementation of Operational Programmes

       

      Luca Santin; Expert on EU Structural Funds

    • 14.30

      System conditions

      Luca Santin; Expert on EU Structural Funds

    • 15.00

      Hidden assumptions workshop

      What are the hidden assumptions on which the rules of our systems are established?

       

      Vladimir Kvaca, Expert on policy design and evaluation

    • 15.45

      Discussion and conclusions

      Vladimir Kvaca, Expert on policy design and evaluation

       

      Luca Santin; Expert on EU Structural Funds

       

    • 16.15

      End of the Autumn Academy

      Handing out of the Certificates

  • Experts

  • Venue

    4* Hotel in Lisbon Hotel Açores Lisboa

    Av. Columbano Bordalo Pinheiro 3, 1070-060 Lisboa, Portugal

    https://www.bensaude.pt/hotelacoreslisboa/en/

     

    Next to the training materials the trainign fee is covering:
    a) the Catering during the training (3 Coffee Breaks and a Lunch every day);
    b) a Walking Tour in Lisbon in the evening of the First Day of the Training;
    c) a get-together dinner in the evening of the First Day of the Training.

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