Courses

AutumnAcademy

Simplified Cost Options for ESI Funds
Practicalities. Autumn Academy

Lisbon
1900 EUR (excl. VAT)
  • Description

    The use of Simplified Cost Options (SCOs) has been extended to all ESI Funds, being applicable to more projects and mandatory for small projects. As such, public officials from Managing, Certifying, Audit Authorities and Intermediate Bodies, but also beneficiaries, need to be aware of how to correctly make use of flat rates, standard scales of unit costs and lump sums.

    The Workshop will cover the following issues
    Simplified Cost Options: Regulatory Framework and Principles
    SCOs as a method of reducing administrative burden
    Case studies – examples of projects using SCOs form different countries
    Flat-rate: translation from the theory to practice
    Exercises and Practical Group Work on Calculation Methods
    How to Implement and Make Best Use of SCOs in Your Operational Programme after 2020
    Setting up Simplified Cost Models for ESF Projects
    Best Practice and Recommendations for a Successful Use of Simplified Cost Models in Operational Programmes

    Who is the Workshop for?

    Representatives from public authorities in charge of financial management, control and audit, especially from:
    Managing Authorities
    Certifying Authorities
    Audit Authorities
    Intermediate Bodies
    ESI Funds experts from regional and local authorities and experts involved in ETC Programme
    Beneficiaries of EU funded projects, i.e.: Private and public companies, associations, research institutes
    Public and private banks
    International, national and local associations and networks
    Consultants

     

    After the completion of the first day of the Autumn Academy we are inviting the participants to a walking tour of Lisbon From the heart of the city to the south bay, ending in the restaurant Ponto Final with a common get together dinner. Our Guide will be an urban expert Jerome Crozy.

  • Programme

    Wednesday 16 October 2019

    • 09.00

      Registration & Welcome Coffee

    • 09.30

      Introduction Round

      ESI Funds Academy

    • 09.45

      Simplified Cost Options: Regulatory Framework and Principles

      • Evolution of SCOs
      • Simplified Cost Options – overview of regulatory framework and major principles
      • New regulations for years 2021-2027 on SCOs

       

      Urszula Wójcik, Chief Expert responsible for programming and coordinating technical assistance support from ESI Funds, Poland

    • 10.45

      Coffee break

    • 11.15

      SCOs as a method of reducing administrative burden

      • How to reduce administrative burden?
      • SCOs in projects – administrative costs and salaries
      • Case studies – examples of projects using SCOs form different countries

       

      Urszula Wójcik, Chief Expert responsible for programming and coordinating technical assistance support from ESI Funds, Poland

    • 12.00

      Lunch

    • 13.00

      Flat-rate: translation from the theory to practice

      • Categories of costs and rates applied
      • Calculation methods for indirect costs
      • How do you calculate staff costs?
      • Fund-specific rules
      • Examples of flat-rates

       

      Renata Piecyk, Experienced as manager in the ESF Managing Authority in Poland supervising the financial implementation of ESF Operational Programs.

    • 14.00

      Coffee break

    • 14.30

      Exercises and Practical Group Work on Calculation Methods

      Participants will work on real-life cases and exercises on the use of flat-rates, unit costs and lump sums.

       

      Renata Piecyk, Experienced as manager in the ESF Managing Authority in Poland supervising the financial implementation of ESF Operational Programs.

    • 15.15

      Public Procurement and SCOs

      Public Procurement and SCOs

       

      Renata Piecyk, Experienced as manager in the ESF Managing Authority in Poland supervising the financial implementation of ESF Operational Programs.

    • 16.00

      End of the official Programme of Day one

    • 18.00

      Common get together dinner

      After the completion of the first day of the Autumn Academy we are inviting the participants to a walking tour of Lisbon From the heart of the city to the south bay, ending in the restaurant Ponto Finale with a common get together dinner

       

      Starting point: Praça do Comércio

      Restaurant Ponto Finale

      Our Guide will be an urban expert Jerome Crozy

    Thursday 17 October 2019

    • 09.00

      Art. 14.1 & Delegated Acts: how to apply

      • Scope of application
      • Principles and main differences of Art. 67 CPR and article 14.1 ESF
      • What steps to take with the Commission to have a delegated act being approved?
      • Practical examples from Member States and decisions

       

      Speaker , Francesco Loiero, Expert on Structural funds

    • 10.15

      Coffee break

    • 10.45

      Setting up Simplified Cost Models for Projects: Considerations for Managing and CertifyingAuthorities & Beneficiaries

      • Why use SCOs in ERDF/CF projects: Considerations for MAs, CAs, IBs and beneficiaries
      • How to develop a Simplified cost model: Steps, negotiations, and institutions involved
      • Practical examples from different OPs
      • Benefits and risks of using SCOs
      • Discussion and exchange of experiences

       

      Giorgio Centurelli, Expert on Simplified Cost Options and ESI Funds management

    • 11.45

      “off-the-shelves” SCOs and the new rules post “Omnibus” Regulation

      • Cases of “off-the-shelves” SCOs
      • Clarification on the use of staff costs: how to calculate the “latest documented annual gross employment costs”?
      • Practical examples

       

      Francesco Loiero, Expert on Structural funds

    • 13.00

      Lunch

    • 14.00

      Audit of Simplified Cost Options

      • Using SCOs: Considerations for Audit Authorities
      • Implications for the audit procedure: Audit of methodology
      • Specific audit trail requirements
      • Compliance with eligibility rules, public procurement and State aid rules
      • Errors and irregularities –how to avoid them?

       

      Giorgio Centurelli, Expert on Simplified Cost Options and ESI Funds management

    • 15.00

      Best Practice and Recommendations for a Successful Use of Simplified Cost Models in Operational Programmes

      Group work and exercises on real-life examples: recommendations on good practices and common pitfalls when applying SCOs

       

      Francesco Loiero, Expert on Structural funds

    • 16.00

      End of Day Two

      Networking coffee

    Friday 18 October 2019

    • 09.00

      SCO after 2020

      What are the key changes for Simplified Cost Options for the new programming period?

       

      Louis Vervloet General Director, ESF Agency Flanders, Brussels

    • 10.00

      Coffee break

    • 10.30

      How to calculate flat rates based on standard scales of unit costs

      How to calculate flat rates based on standard scales of unit costs

       

      Louis Vervloet General Director, ESF Agency Flanders, Brussels

    • 12.00

      Lunch

    • 13.00

      How to apply results-based financing through SCO

      How to apply results-based financing through SCO

       

      Louis Vervloet General Director, ESF Agency Flanders, Brussels

    • 14.00

      Audit of Simplified Cost Options

      Audit of Simplified Cost Options

      • Using SCOs: Considerations for Audit Authorities
        • Implications for the audit procedure: Audit of methodology
        • Specific audit trail requirements
        • Compliance with eligibility rules, public procurement and State aid rules
        • Errors and irregularities –how to avoid them?

       

       

      Louis Vervloet General Director, ESF Agency Flanders, Brussels

    • 15.30

      End of the Autumn Academy

      Handing out of certificates and good bye coffee

  • Experts

  • Venue

    4* Hotel in Lisbon

    Hotel Açores Lisboa

    Av. Columbano Bordalo Pinheiro 3, 1070-060 Lisboa, Portugal

    https://www.bensaude.pt/hotelacoreslisboa/en/

    +351 21 722 2920

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