Courses

two days workshop

Simplified Cost Options for ESI Funds
Practicalities

Lisbon
1050 EUR (excl. VAT)

fullybooked

1050 EUR (excl. VAT)

Lisbon
  • Description

    The use of Simplified Cost Options (SCOs) has been extended to all ESI Funds, being applicable to more projects and mandatory for small projects. As such, public officials from Managing, Certifying, Audit Authorities and Intermediate Bodies, but also beneficiaries, need to be aware of how to correctly make use of flat rates, standard scales of unit costs and lump sums.

    The Workshop will cover the following issues
    Simplified Cost Options: Regulatory Framework and Principles
    SCOs as a method of reducing administrative burden
    Case studies – examples of projects using SCOs form different countries
    Flat-rate: translation from the theory to practice
    Exercises and Practical Group Work on Calculation Methods
    How to Implement and Make Best Use of SCOs in Your Operational Programme after 2020
    Setting up Simplified Cost Models for ESF Projects
    Best Practice and Recommendations for a Successful Use of Simplified Cost Models in Operational Programmes

    Who is the Workshop for?

    Representatives from public authorities in charge of financial management, control and audit, especially from:
    Managing Authorities
    Certifying Authorities
    Audit Authorities
    Intermediate Bodies
    ESI Funds experts from regional and local authorities and experts involved in ETC Programme
    Beneficiaries of EU funded projects, i.e.: Private and public companies, associations, research institutes
    Public and private banks
    International, national and local associations and networks
    Consultants

     

    After completing the official program of the first day of the Workshop the ESI Funds Academy is inviting the participants on the Thursday afternoon to a walking tour to discover the heart of Lisbon with our urban expert Jerome Crozy.

  • Programme

    Thursday 30 May 2019

    • 09.00

      Registration & Welcome Coffee

    • 09.30

      Introduction Round

      Chair

      Renata Piecyk Experienced as manager in the ESF Managing Authority in Poland supervising the financial implementation of ESF Operational Programs

    • 09.45

      Simplified Cost Options: Regulatory Framework and Principles

      • Evolution of SCOs
      • Simplified Cost Options – overview of regulatory framework and major principles
      • New regulations for years 2021-2027 on SCOs

       

      Urszula Wójcik, Chief Expert responsible for programming and coordinating technical assistance support from ESI Funds, Poland

    • 10.45

      Coffee break

    • 11.15

      SCOs as a method of reducing administrative burden

      • How to reduce administrative burden?
      • SCOs in projects – administrative costs and salaries
      • Case studies – examples of projects using SCOs form different countries

       

      Urszula Wójcik, Chief Expert responsible for programming and coordinating technical assistance support from ESI Funds, Poland

    • 12.00

      Lunch

    • 13.00

      Flat-rate: translation from the theory to practice

      • Categories of costs and rates applied
      • Calculation methods for indirect costs
      • How do you calculate staff costs?
      • Fund-specific rules
      • Examples of flat-rates

       

      Renata Piecyk, Experienced as manager in the ESF Managing Authority in Poland supervising the financial implementation of ESF Operational Programs.

    • 14.00

      Coffee break

    • 14.30

      Exercises and Practical Group Work on Calculation Methods

      Participants will work on real-life cases and exercises on the use of flat-rates, unit costs and lump sums.

       

      Renata Piecyk, Experienced as manager in the ESF Managing Authority in Poland supervising the financial implementation of ESF Operational Programs.

    • 15.15

      Public Procurement and SCOs

      Public Procurement and SCOs

       

      Renata Piecyk, Experienced as manager in the ESF Managing Authority in Poland supervising the financial implementation of ESF Operational Programs.
      16:00 End of day one

    • 16.00

      End of the official Programme of Day one

    • 18.00

      Walking tour to discover the heart of Lisbon

      Walking tour to discover the heart of Lisbon (60-90 minutes)

      Starting point: Praca Dom Pedro IV

       

      Guide: Jerome Crozy, expert on urban planning

    Friday 31 May 2019

    • 09.00

      Art. 14.1 & Delegated Acts: how to apply

      • Scope of application
      • Principles and main differences of Art. 67 CPR and article 14.1 ESF
      • What steps to take with the Commission to have a delegated act being approved?
      • Practical examples from Member States and decisions

       

      Speaker , Francesco Loiero, Expert on Structural funds

    • 10.15

      Coffee break

    • 10.45

      Setting up Simplified Cost Models for Projects: Considerations for Managing and CertifyingAuthorities & Beneficiaries

      • Why use SCOs in ERDF/CF projects: Considerations for MAs, CAs, IBs and beneficiaries
      • How to develop a Simplified cost model: Steps, negotiations, and institutions involved
      • Practical examples from different OPs
      • Benefits and risks of using SCOs
      • Discussion and exchange of experiences

       

      Pavel Hradecky, Head of EU funds unit. Since 2006 he started to work in the field of structural funds as project and financial manager working at MA. Later he joined audit authority and worked for department of methodology and support of auditors. Since 2017 he works at the Office of the Government as head of EU funds unit

    • 11.45

      “off-the-shelves” SCOs and the new rules post “Omnibus” Regulation

      • Cases of “off-the-shelves” SCOs
      • Clarification on the use of staff costs: how to calculate the “latest documented annual gross employment costs”?
      • Practical examples

       

      Francesco Loiero, Expert on Structural funds

    • 13.00

      Lunch

    • 14.00

      Audit of Simplified Cost Options

      • Using SCOs: Considerations for Audit Authorities
      • Implications for the audit procedure: Audit of methodology
      • Specific audit trail requirements
      • Compliance with eligibility rules, public procurement and State aid rules
      • Errors and irregularities –how to avoid them?

       

      Pavel Hradecky, Head of EU funds unit. Since 2006 he started to work in the field of structural funds as project and financial manager working at MA. Later he joined audit authority and worked for department of methodology and support of auditors. Since 2017 he works at the Office of the Government as head of EU funds unit

    • 15.00

      Best Practice and Recommendations for a Successful Use of Simplified Cost Models in Operational Programmes

      Group work and exercises on real-life examples: recommendations on good practices and common pitfalls when applying SCOs

       

      Francesco Loiero, Expert on Structural funds

    • 15.30

      End of the Workshop

      distribution of certificates and a Good bye coffee

  • Experts

  • Venue

    4* Hotel in Lisbon

    Hotel Açores Lisboa

    Av. Columbano Bordalo Pinheiro 3, 1070-060 Lisboa, Portugal

    https://www.bensaude.pt/hotelacoreslisboa/en/

    +351 21 722 2920

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